Last Updated: March 9, 2025
Anazak Secondary School ("we", "our", or "us") is committed to protecting the privacy and security of personal information. This Privacy Policy describes how we collect, use, store, and protect information obtained from visitors to our website and from our students, parents, staff, and other stakeholders.
1. Information We Collect
1.1 Information You Provide to Us
We may collect personal information when you:
- Submit inquiries through our contact forms
- Register for school events
- Apply for admission
- Apply for employment
- Subscribe to newsletters or updates
- Complete surveys or feedback forms
This information may include:
- Names, addresses, and contact details
- Student academic records and educational information
- Parent/guardian information
- Medical information (where necessary for health and safety)
- Employment history and qualifications for job applicants
- Financial information for fee processing
- Photographs and video recordings from school events
1.2 Information Collected Automatically
When you visit our website, we may automatically collect:
- Technical information, including IP address, browser type and version, time zone setting, operating system, and platform
- Information about your visit, including the pages you view, how you navigate the site, length of visits, and page interaction
- Information collected via cookies (see our separate Cookie Policy)
2. How We Use Your Information
We use the information we collect for:
2.1 Provision of Education and School Services
- To provide educational services to students
- To monitor and report on student progress
- To provide appropriate pastoral care
- To assess the quality of our services
- To ensure student welfare and safety
2.2 Administrative Purposes
- To process applications (admission, employment, etc.)
- To communicate with parents, students, and staff
- To manage our operations and fulfill legal obligations
- To process financial transactions and manage accounts
- To respond to inquiries and requests
2.3 Marketing and Communication
- To send newsletters, updates, and information about school events
- To maintain our alumni network
- To promote the school and its activities (with appropriate consent)
2.4 Website Improvement
- To administer and protect our website
- To improve user experience
- To analyze usage data to enhance our online presence
3. Legal Basis for Processing
We process personal information based on the following legal grounds:
3.1 Contractual Necessity
- When processing is necessary to fulfill a contract (e.g., providing education to enrolled students)
3.2 Legal Obligation
- When processing is necessary to comply with legal obligations (e.g., reporting to educational authorities)
3.3 Legitimate Interests
- When processing is necessary for our legitimate interests (e.g., administrative efficiency, promotional activities) provided they are not overridden by your interests or fundamental rights
3.4 Consent
- When you have given explicit consent for specific processing activities
- For certain types of data processing, such as using photographs for marketing
4. Data Sharing and Disclosure
We may share personal information with:
4.1 Educational Authorities and Government Bodies
- Ministry of Education
- National Examination Council of Tanzania (NECTA)
- Other regulatory authorities as required by law
4.2 Service Providers
- IT service providers who support our systems
- Payment processors for fee collection
- Educational software providers
- Professional advisers (legal, insurance, auditors)
4.3 School Community
- Information may be shared within the school community for relevant educational purposes
- Parent committees and school governors, where appropriate
4.4 Others
- With your consent, we may share information with third parties such as:
- Partner schools for collaborative activities
- Prospective employers or educational institutions (for references)
- Media organizations (with explicit consent)
We will never sell your personal information to third parties.
5. International Data Transfers
Where we transfer personal data outside Tanzania or to international organizations, we ensure that adequate safeguards are in place to protect your information in compliance with applicable data protection laws.
6. Data Security
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of sensitive data
- Regular security assessments
- Access controls and authentication
- Staff training on data protection
- Physical security measures for our premises
While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.
7. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes we collected it for, including legal, accounting, and reporting requirements. Retention periods vary depending on the type of information:
- Student records: Throughout the student's education and in accordance with legal requirements thereafter
- Employment records: Duration of employment plus required retention period
- Inquiries and correspondence: Typically 2-3 years
- Website usage data: Up to 2 years
After these periods, personal information is securely deleted or anonymized.
8. Your Rights
Depending on applicable law, you may have the right to:
- Access personal information we hold about you
- Correct inaccurate or incomplete information
- Request deletion of your personal information
- Restrict or object to certain processing activities
- Request the transfer of your personal information
- Withdraw consent where processing is based on consent
To exercise these rights, please contact us using the details provided below.
9. Children's Privacy
We are particularly concerned with protecting the privacy of children. Most of the information we collect relates to students, and we take special care to protect their privacy:
- We only collect information necessary for educational purposes
- We obtain parental consent where required
- We implement age-appropriate security measures
- We restrict access to student information to authorized staff
10. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a revised "Last Updated" date. Significant changes will be notified via email or prominent notice on our website.
11. Complaints
If you believe your privacy rights have been violated, you have the right to file a complaint with the relevant data protection authority in Tanzania.
Thank you for taking the time to read our Privacy Policy. At Anazak Secondary School, we are committed to maintaining your trust by protecting your personal information.